We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act) and will comply(to the extent we are carrying on business in New Zealand) with the Privacy Act 1993 (New Zealand). The APPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.
A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at www.oaic.gov.au. A summary of the New Zealand privacy principles may be obtained from the website of the New Zealand Privacy Commissioner at https://privacy.org.nz/the-privacy-act-and-codes/privacy-principles/.
What is Personal Information and how do we collect it?
Personal Information is information or an opinion about an identifiable individual. Examples of Personal Information we collect include: names, usernames, job titles, usage of the systems we manage, addresses, email addresses and phone numbers.
This Personal Information is obtained in many ways including interviews, correspondence, by telephone and by email, via our website and website application, from media and publications, from other publicly available sources, from cookies and from third parties. We don’t guarantee website links or policy of authorised third parties.
How do we use and disclose Personal Information?
We collect your Personal Information for the primary purpose of providing our services to you and to our clients, providing information to our clients, suppliers and intermediaries in the course of operating our services, and for marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by using the “unsubscribe” function in a communication, or contacting us in writing.
When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it. If you are an employee or representative of one of our current or prospective clients or suppliers, we will usually only collect whatever Personal Information is provided to us by you or your employer in the course of dealing with us, and use it only for the purpose of those dealings.
You are under no obligation to provide your Personal Information to us. However, without receiving certain information from you, we may not be able to provide our services to you or any other relevant customer.
Use of our website
When you visit our website, and the platforms and systems accessed through it, we may automatically collect information about you, including details of access, IP addresses, web statistics and other information which is required to ensure that the site and systems are functioning properly.
When you visit our website, the server may attach a “cookie” to your computer’s memory. A “cookie” assists us to store information about how visitors to our website use it and to make assumptions about what information may be of most interest to you. Cookies and the data associated with them do not generally include personal identifiers, but they may be used, stored and analysed in our IT systems and by the hosts for our servers and network. It is possible that Personal Information will be captured in those processes. Your computer, server host or IT provider may allow you to configure your web usage and profile to manage what information is captured when using our website.
Collection from Third Parties
Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case, we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.
Disclosure of Personal Information
Your Personal Information may be disclosed in a number of circumstances including the following:
• To our related parties, contractors, service providers and suppliers we use to support the operations of our business;
• To our other clients and intermediaries that may need to deal with you for purposes consistent with our business;
• Where you consent to the use or disclosure; and
• Where required or authorised by law.
Otherwise, we do not sell, trade or transfer Personal Information.
Disclosure outside Australia
European Union General Data Protection Regulation
If you are a citizen of a European Union (EU) country or we collect personal data about you from a source in the EU, we aim to provide the standards of privacy protection required by the EU’s General Data Protection Regulation (GDPR) from 25 May 2018. Additionally, EU based organisations that share subject data with us may require that we meet GDPR standards. Our commitments in this Policy are generally consistent with the GDPR requirements applying to a Controller of subject data, and where required we will meet GDPR obligations in full. If you have a query about your rights or our obligations for GDPR purposes, please contact us.
To the extent we are carrying on business in New Zealand, we aim to comply with the 12 privacy principles contained in the Privacy Act 1993 (New Zealand).
A summary of the New Zealand privacy principles may be obtained from the website of the New Zealand Privacy Commissioner at https://privacy.org.nz/the-privacy-act-and-codes/privacy-principles/.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorised access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information (unless we are required or authorised by law to retain it). However, most of the Personal Information is or will be stored in client files which will be kept by us for a minimum of seven years.
Access to your Personal Information
You may access the Personal Information we hold about you and require us to update and/or correct it if it is wrong or out of date, subject to certain exceptions. If you wish to access your Personal Information, please contact us on the details below.
MATCHBOX Exchange Pty Ltd will not charge any fee for your access request, but may charge an administrative fee for providing a copy of your Personal Information.
In order to protect your Personal Information we may require identification from you before releasing the requested information.
Maintaining the Quality of your Personal Information
It is important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up to date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.
This Policy may change from time to time and is available on our website.
MATCHBOX Exchange Pty Ltd
120 Spencer Street, Melbourne, VIC 3000
+61 1300 919 649 (AU)
If you are not satisfied with how we handle your complaint or enquiry, you may contact your Information Commissioner or equivalent in your local jurisdiction.
1300 363 992;